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The study presents data from 10 major law firms about
their records management practices. Among the issues covered:
records retention policies, staff size, office space used,
offsite storage space used, costs of
offsite.storage space, use of legal records
management consultancies, departmental budgets, uses of staff
time, ratio of management to support personnel, ratio of
records staff to total number of attorneys, policies on social
media and cyberspace records, composition of original records
base between electronic and paper-based records, and much
more.
Just a few of the 120+ page report’s many
findings are that:
- Survey participants report that
their respective law firms retain their legal records for a
mean of 13.44 years and a median of 10
years.
- Law firms in the sample dedicated a
mean of 3,750 square feet of office space (not warehouse
space) to the records department in 2010, a mean which dips
slightly to 3,100 in 2014.
- Survey participants have a mean of
12.95 FTE employees considered to be records assistants or
other support personnel, which is equal to a mean of 6.29
assistants and support personnel per 100 full-time
employees.
- Law firms in the sample spent a mean
of $425,313 in the past year on off-site
storage.
- Survey participants estimate that a
mean of 46.25 percent of the legal records retained by their
firm are electronic documents in their original state. The
range is wide here, from a low of 5 percent to a high of 90
percent, although the median is close to the mean at 45
percent.
